How to Connect Trello and Notion: Step-by-Step Guide (2026)

In the evolving landscape of digital workspaces, efficiency and streamlined operations are paramount. As businesses continue to adapt to hybrid and remote work models, the demand for connected tools that minimize context switching and centralize information has never been greater. Trello, a powerful tool for visual task management and agile project tracking, excels at providing clarity on "who is doing what by when." Notion, on the other hand, offers a flexible and robust workspace for documentation, knowledge bases, and complex data organization.

While both platforms are exceptional in their own right, their true potential is unlocked when they work together. Imagine a scenario where a task initiated in Trello automatically creates a corresponding detailed entry in your Notion knowledge base, or where a change in a Trello card's status updates a project overview in Notion. This synergy reduces manual data entry, prevents information silos, and ensures that all team members are working with the most current information, regardless of their preferred platform.

Connecting Trello and Notion effectively in 2026 is no longer a luxury but a strategic necessity for businesses aiming to maintain productivity and foster seamless collaboration. This guide will walk you through the precise steps to integrate these two powerful applications, providing a robust workflow that adapts to modern business demands.

Why Connect Trello and Notion?

Integrating Trello and Notion offers several tangible benefits for individuals and teams:

• Reduced Manual Data Entry: Eliminate the need to duplicate information across platforms, saving time and reducing errors.
• Improved Information Flow: Ensure critical updates and project details are accessible from both Trello and Notion, providing a holistic view of your work.
• Enhanced Project Management: Leverage Trello's visual task tracking for day-to-day operations while using Notion for comprehensive project documentation, specifications, and long-term planning.
• Better Collaboration: Provide team members with consistent information, fostering alignment and enabling smoother handoffs between different stages of a project.
• Centralized Knowledge Base: Automatically populate Notion databases with task details, project milestones, or discussion points from Trello, building a living repository of your team's work.

What You Will Need

Before we begin, ensure you have the following:

• An active Trello account with administrative access to the board(s) you wish to integrate.
• An active Notion account with permissions to create and edit pages/databases.
• An account with an integration platform like Make.com (formerly Integromat), which provides the necessary connectors to link Trello and Notion without coding.
• A clear idea of the specific data you want to transfer between Trello and Notion. For instance, do you want new Trello cards to create Notion database items, or updates in Trello to reflect in Notion?

Step-by-Step Guide to Connecting Trello and Notion

For this guide, we will demonstrate how to automatically create a new item in a Notion database whenever a new card is added to a specific list in Trello. This is a common and effective starting point for many teams.

Step 1: Sign Up or Log In to Make.com

1. Open your web browser and navigate to Make.com.
2. If you don't have an account, sign up for free. If you do, log in to your dashboard.
3. From your dashboard, click the "Create a new scenario" button to start building your automation.

Step 2: Add Trello as Your Trigger Module

1. In the scenario builder, click the large circle with a plus sign (+) to add your first module.
2. Search for "Trello" in the module search bar and select it.
3. Choose "Watch Cards" as the trigger for your Trello module. This will initiate the scenario whenever a new card is added or an existing card is moved.

Step 3: Connect Your Trello Account

1. After selecting "Watch Cards," click "Add" next to the "Connection" field to link your Trello account.
2. A pop-up window will appear, prompting you to authorize Make.com to access your Trello account. Follow the instructions to grant access.
3. Once connected, you can name your connection for future reference (e.g., "My Trello Account").

Step 4: Configure the Trello Trigger

1. Select the specific Trello "Board" you want to monitor from the dropdown list.
2. Choose the "List" within that board where new cards will trigger the automation (e.g., "To Do," "New Ideas").
3. For "Limit," specify the maximum number of cards Make.com should process during each check. A typical starting value is 1 or 5.
4. Click "OK" to save your Trello module configuration.

Step 5: Add Notion as Your Action Module

1. Click the "Add another module" button (the circle with a plus sign on the right of your Trello module).
2. Search for "Notion" and select it.
3. Choose "Create a Database Item" as the action for your Notion module.

Step 6: Connect Your Notion Account

1. Similar to Trello, click "Add" next to the "Connection" field for Notion.
2. A pop-up will guide you to authorize Make.com to access your Notion workspace. You will need to select the specific pages and databases you want Make.com to interact with. Ensure you grant access to the database you intend to populate.
3. Name your Notion connection and confirm.

Step 7: Configure the Notion Action (Map Data)

1. Select the "Database ID" where you want the new items to be created. Make.com will fetch a list of available databases you granted access to.
2. Now, you will map the data from your Trello card to the properties in your Notion database. For example:
   • For your Notion database's "Name" property, drag and drop or select "Card Name" from the Trello module's available data fields.
   • If you have a Notion property for a "Trello URL," select "Card URL" from the Trello module.
   • For a "Description" property in Notion, map it to "Card Description" from Trello.
   • You can also set static values or use other Trello properties like due dates, labels, or member names if your Notion database has corresponding fields.
3. Click "OK" to save the Notion module configuration.

Step 8: Test and Activate Your Scenario

1. Before activating, click the "Run once" button at the bottom left of the scenario builder.
2. Go to your configured Trello board and add a new card to the specified list.
3. Return to Make.com and observe if the scenario runs successfully. Check your Notion database to confirm that a new item has been created with the mapped Trello data.
4. If everything works as expected, click the "Schedule setting" (clock icon) to define how often Make.com should check for new Trello cards (e.g., every 5 minutes).
5. Finally, toggle the scenario "ON" at the bottom left to make it active.

Popular Use Cases for Trello and Notion Integration

• Project Tracking and Documentation: Use Trello for agile task management and sprint planning, while Notion houses detailed project specifications, meeting notes, and final deliverables, all synced automatically.
• Content Calendar Management: Plan and track content ideas, drafts, and publication statuses in Trello, with Notion serving as the central repository for long-form content, research, and SEO details, updating as Trello cards progress.
• Client Management and CRM: Manage sales leads or client projects through Trello boards, and automatically push client details, project updates, and communication logs into a comprehensive Notion CRM database.

Estimated Time Savings

For teams that regularly transfer information between Trello and Notion, this integration can yield significant time savings. Manually copying card details, descriptions, due dates, and links can take anywhere from 30 seconds to several minutes per item, depending on complexity. If your team creates or updates 20-30 Trello cards a day that require Notion entries, this automation could save you 15-30 minutes daily in direct data entry alone. Over a month, this accumulates to 5-10 hours, allowing your team to focus on higher-value tasks and reduce the likelihood of human error in data transcription. The added benefit of having consistently updated information across platforms further streamlines decision-making and project oversight, translating into indirect but substantial efficiency gains.

Frequently Asked Questions

Can I also sync updates from Notion back to Trello?

Yes, you can! Make.com scenarios are highly flexible. You would create a new scenario (or add to an existing one) where the trigger module is Notion (e.g., "Watch Database Items" for updates) and the action module is Trello (e.g., "Update a Card"). This allows for two-way synchronization, keeping both platforms current.

What if I have multiple Trello boards or Notion databases I want to connect?

For each distinct Trello board or Notion database, you will typically create a separate Make.com scenario, or add additional modules to an existing scenario using routers if the logic is very similar. This ensures that each workflow is specifically configured for its respective source and destination, maintaining clarity and control over your data flow.

Is any coding or API knowledge required to set up this integration?

No, one of the primary advantages of using an integration platform like Make.com is that it abstracts away the need for coding or direct API interaction. The platform provides pre-built modules for Trello and Notion, allowing you to connect accounts and map data fields through a user-friendly visual interface. This makes robust integrations accessible to users without technical development skills.

Written by Vangari Sai Sampath, Automation Specialist · Integration Directory · Hyderabad, India